Vacature Merchandiser Administrator – Administrative Sales Support

Merchandiser Administrator – Administrative Sales Support

Keep the product flowing for the brands people love

The company: DIFUZED – Uitgeest (region Amsterdam/Alkmaar/Haarlem)

Difuzed is a Netherlands based designer, producer and distributor of officially licensed lifestyle merchandise, supplying retailers and distributors across EMEA. We work with some of the world’s leading entertainment, gaming and lifestyle brands, including Disney, Marvel, Warner Bros., Pokémon, PlayStation, Moomin and many more. Across apparel, headwear, bags, accessories and gifting, we develop products that bring those brands to life for retailers and consumers. We are part of the Mainland Group and work closely with our US sister company, Aquarius.

Visit our website and discover for yourself why our products speak for us!

In this position you…

Reports to: Commercial Director

Works with: Sales, Buying, Design, Finance and Logistics

Location: Uitgeest, Netherlands, office based position

Type: Full time, immediate start

This role is for you if you...

• Love getting things right. A clean order book, a complete product file and a tracker with no gaps make you happy.
• Enjoy working in systems. ERP, PLM, portals, spreadsheets: you are at home in them and you learn new ones fast.
• Like a full day with a clear list. Orders in, products set up, invoices out, trackers updated, and you can see exactly what you got done.
• Are the person colleagues trust with the details, because you check your work and you catch what others miss.
• Want to be close to product. You will handle samples, photograph them and write the descriptions that go out to customers.
• Want in on the entertainment and fan merchandise world, and want to be useful from day one.

Let us be honest about the shape of the job. It is admin and data entry, and a lot of it. Most of your day is spent keying orders, product data and invoices into systems and keeping spreadsheets current. If that sounds like your kind of work, you will thrive here and the whole team will feel it.

What your days look like?

Sales orders

• Input customer orders from emails, portals and EDI into the ERP.
• Check every order against price lists, stock and customer terms before confirming.
• Process order changes, cancellations and shortages with the account managers.

PLM and product data

• Create and update products in our PLM: codes, barcodes, attributes, sizes, colors, costs, prices, and license details.
• Photograph products and samples and upload clean images to the PLM and product library.
• Write clear, consistent product descriptions for the ERP, customer set-up forms and line sheets.
• Load new products into customer systems and supplier portals, including SAP-based platforms, in each customer's format.

Invoicing and documents

• Create customer invoices and credit notes and make sure they match orders and deliveries.
• Match purchase orders, order confirmations and ship documents from factories.
• Prepare the paperwork deliveries need: labels, packing lists, ASNs, customs data.

Trackers and reporting

• Keep the order book, delivery, sample and approval trackers up to date every day.
• Chase colleagues and suppliers for the updates the trackers need.
• Flag late orders, missing data and open issues before they become problems.
• Pull out standard reports and extracts for sales, merchandising and finance.

What you bring?

• MBO working and thinking level.
• Experience in data entry, order processing, merchandising admin or a similar administrative role. Consumer goods, apparel or retail are a plus.
• Comfort in ERP and PLM systems. Experience with SAP or retailer supplier portals is a strong plus.
• Good Excel skills: sorting, filtering, lookups, cleaning data, basic formulas.
• Speed and accuracy. You double-check your work and catch your own mistakes, an eye for detail.
• Has a flexible attitude, is proactive, results-oriented, and enjoy working in a team.
• Organization and drive. You finish the list without being chased.
• Affinity with the gaming, entertainment “Licensing” Lifestyle Fashion & Lifestyle Industry.
• An excellent command of the English language (writing & speaking). Proficiency in the Dutch language is a plus.

It would be great if you have

• Basic product photography and image editing.
• Experience with barcodes and product classification.
• Experience with licensed product and approval paperwork.

What do we offer?

A full-time position with the prospect of permanent employment within a fast-growing organization with an expanding market position. This enables our employees to develop their own career goals in a team of like-minded colleagues. We offer a competitive salary (MITT-CAO applicable) in which we take the work experience candidate into account when grading.

Secondary employment conditions

• 8% holiday allowance;
• 25 holiday days;
• Pension paid for 2/3 by the employer;
• Regular company parties;
• Employee discounts;
• Bicycle plan;
• Travel expenses arrangement.

Sound like you?

Send us your CV and a short cover letter which included a short note on the systems you have worked in to [email protected] and let us know why you are our new Merchandiser Administrator.